Three legal teams. Three contract problems. One consistent outcome.
An energy company that had been tracking 1,200 contracts in a spreadsheet — and had missed two auto-renewals in 24 months. A financial services team preparing for a regulatory examination with 340 vendor contracts and six weeks. A technology acquirer with 30 days of M&A diligence and 620 contracts in the target's data room. Here is what happened.
Meridian Energy
Meridian's in-house legal team managed contracts across three operating subsidiaries — a combined library of over 1,200 vendor, operational, and customer agreements. Auto-renewal windows were tracked manually in a spreadsheet. The team missed two in 2022, resulting in automatic renewals they had intended to exit.
Clauseharbor scanned the full library in under an hour. The dashboard surfaced 43 contracts with auto-renewal provisions, 18 of which had notice windows closing within 90 days. The team exited 11 vendor relationships that had been intended for termination for over a year.
The renewal calendar alone justified the subscription. We'd been tracking 1,200 contracts in a spreadsheet — which means we weren't really tracking them at all.
— General Counsel, regional energy company
Harborlight Financial
Harborlight Financial's legal team was preparing for a regulatory examination that required comprehensive documentation of vendor data handling obligations and liability exposure. Three attorneys. 340 vendor contracts. Six weeks to produce a complete risk inventory.
Clauseharbor processed the full contract library in the first afternoon. The risk report identified 28 contracts where the liability cap fell below the team's internal risk threshold for data processing agreements, and 7 contracts with data handling and subprocessor terms that required renegotiation before the examination. The attorneys used the six weeks for what the examination required: reviewing flagged agreements, renegotiating non-compliant terms, and documenting the remediation for the regulator. Initial triage — the task that would have consumed the first three weeks — was already complete.
We went into a regulatory review with a complete picture of our vendor contract risk. That's something we could never have said before.
— VP Legal Operations, financial services firm
Apex Systems
Apex Systems was acquiring a portfolio company with 620 contracts across its operating businesses. The deal team had 30 days for diligence. Standard outside counsel contract review would have cost over $200,000 at standard rates and still taken the full 30 days.
Clauseharbor scanned the target's entire repository in 45 minutes. The risk report prioritized 34 contracts with change-of-control provisions requiring assignment consent, 8 with exclusivity clauses restricting the combined company's ability to work with competitors, and 12 with unusual termination terms. Outside counsel reviewed the flagged contracts only — final diligence took 9 days.
We closed a deal with full contract visibility in 9 days. That used to be a 30-day engagement — minimum.
— General Counsel, technology acquirer
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